Run This Club Agreement

Overview and Scope

Run This, LLC ("Run This") is a Software-as-a-Service platform that provides digital tools and services (each a "Service") to running clubs and similar groups (each a "Club"). A Club may use the Service to publish a club page, keep a membership, collect membership dues, sell items through a club store, and give out coupon codes.

This Agreement is entered into between Run This and you, the person accepting it on behalf of the Club (the "Club Owner"). You confirm that you are authorized to act for the Club, to receive money on its behalf, and to enter into this Agreement. If the Club is an organization, you accept this Agreement for that organization.

This Agreement covers the money a Club takes through Run This: membership dues and store sales. Using a club page, posts, chats and club runs without taking money is covered by the Run This Terms of Service. A race or other event that a Club organizes on Run This is covered by the Run This Event Contract, which is accepted separately for that event.

The Club Owner chooses who else may help run the Club on Run This (its admins). The Club is bound by what its owner and admins do within the Service.

Run This may modify, update, or discontinue portions of the Service at its sole discretion. While we aim to provide a reliable platform, we do not guarantee uninterrupted or error-free operation.

Contracting Parties

This Agreement is entered into by you (the Club Owner, for the Club) and Run This, LLC, a Tennessee limited liability company. References to "Run This," "we," or "us" refer to Run This, LLC.

License, Restrictions, and Intellectual Property

We grant you a limited, non-exclusive, non-transferable license to use the Service during the term of this Agreement solely in connection with your Club. You agree not to: (i) grant third-party access to the Service; (ii) reverse engineer, disassemble, or otherwise attempt to derive source code or create derivative works; (iii) sell or sublicense the Service; or (iv) use the Service in violation of applicable laws, security policies, or for any unlawful or abusive purpose.

You may grant access only to the people who help run your Club ("Authorized Users"). You are fully responsible for their actions within the Service.

All intellectual property rights in the Service and its platform, design, branding, codebase, and documentation belong exclusively to Run This. You may not copy, repurpose, or distribute any part of the Service except as expressly permitted.

Credit Card Information

Run This uses third-party payment processors (e.g., Stripe) to handle credit card payments. Credit card data is never stored on Run This servers. All processing is done via PCI-DSS Level 1 compliant platforms. By using Run This, you consent to this processing arrangement.

Member and Buyer Information

To run dues and a store, the Service shows the Club's owner and admins certain information about the people who pay the Club: for dues, a member's name, membership level, status, paid-through date and payments; for a store order, the buyer's name, email address, what was ordered and what was paid.

You may use that information only to run your Club: to keep your membership, to hand over and answer questions about an order, and to communicate with your own members through the tools the Service provides. You may not sell it, share it outside the Club's leadership, or use a buyer's email address to add them to a mailing list they did not ask to join.

If you upload a list of your existing members, you confirm that you have the right to share those names and email addresses with Run This for the purpose of recording their membership, and that the list is accurate.

Run This will not sell member or buyer data to unaffiliated third parties. Run This handles this information as described in its Privacy Policy. You are responsible for complying with the privacy laws that apply to your Club in your own communications with its members.

Club Page Content and Branding

You may add logos, text, photos, video, sponsor names and other materials ("Custom Content") to your club page, store and membership levels. By doing so, you grant Run This a license to display this content in connection with your Club and in promotional materials unless you request removal in writing.

You may not upload or use content that infringes the rights of others, violates any law, or contains misleading or harmful information. You affirm that you have the rights to use and share any such content, including photos of people, and that it complies with all applicable laws and regulations.

Membership Dues

You set your Club's membership levels: the name, the price, how long a term lasts, and what the level includes. You are responsible for describing each level accurately and for giving members what it promises. Run This collects the payment; the membership itself is between the Club and its member.

Automatic renewal. A member may choose to renew automatically. Only then is their card saved, by the payment processor, and charged when the term ends, at the level's price at that time. Run This emails the member before each charge and lets them turn automatic renewal off at any time. You agree not to tell members that renewal is required, and not to ask Run This to charge a member who has turned it off.

Price and level changes. A change you make to a level's price applies to new payments and to the next renewal, never to a term already paid for. If you stop offering a level, members who paid for it keep what they paid for through the end of their term, and it does not renew.

Importing members. Recording an existing member through an upload does not charge them. You are responsible for the accuracy of the paid-through dates you upload.

Club Store

You are the seller of the items in your store. You are responsible for describing each item accurately, for its quality and safety, for having the right to sell it (including any logo or artwork on it), and for handing over what was bought. Run This provides the storefront and collects the payment; it does not make, hold, inspect or deliver the items.

Pickup. Store orders are handed to the buyer in person by the Club. You agree to make each order available as your pickup instructions say, within a reasonable time, and to refund any order you cannot fulfil.

Stock. If you tell the Service how many of an item you have, it stops selling at that number. If two buyers pay for the last one at the same moment, the Service refunds the buyer it cannot be sold to, automatically, from your Club's funds.

You may not use the store to sell anything unlawful, anything you are not permitted to sell, alcohol, tobacco, weapons, raffle or lottery tickets, or anything unrelated to your Club.

Coupons

You may create coupon codes that take money off dues or store orders. A coupon reduces what your Club receives; it does not reduce Run This's obligations to you or yours to your members and buyers. You are responsible for who you give a code to. A code you switch off or that reaches its limit stops working for new payments and does not change payments already made.

Fees

Run This charges a processing fee per transaction, made up of the Run This platform fee and card processing. On dues it applies to each payment, including each automatic renewal. On a store order it applies once to the whole order. The fee is added to what the payer is charged, so your Club receives the price you set (and any sales tax you charge). The amount is shown in your dashboard when you set a price and to the payer before they pay. Fees may be adjusted in the future with notice.

Taxes

You are responsible for knowing whether your Club must charge sales tax, for setting the correct rate in your store, and for reporting and paying over the tax you collect. The Service charges the rate you set and pays the tax collected to your Club with the sale; it does not calculate, file or remit tax for you, and does not give tax advice. You are likewise responsible for any tax on your Club's dues income.

Where the law requires Run This itself to collect and remit a tax on sales made through the platform, Run This may do so and adjust what is paid to your Club accordingly, with notice. You agree to reimburse Run This if taxes are charged due to your misrepresentation or failure to provide accurate information.

Run This and/or its payment processor will issue IRS Form 1099-K where required by law. You agree to provide accurate taxpayer information through the payment onboarding process and acknowledge that you are solely responsible for reporting and paying taxes on your Club's proceeds.

Payouts and Refunds

Run This offers two payout methods for a Club:

Direct Stripe Payout: Funds route to your own connected Stripe account.

Bank Account Payout: Funds route to a payment account managed through our payment processor on your behalf, with no Stripe account required. You complete one secure verification form (identity and the bank account that should receive funds), and payouts are sent to that bank account by direct deposit.

The same payout account receives your Club's dues and its store sales. In both methods, your Club's funds are held by our payment processor in an account belonging to your Club. Run This never holds your funds in its own bank accounts. Funds become available for payout once the processor finishes settling them. For card-network purposes, Run This is the settlement merchant of record on transactions processed through the platform (charges may appear on payers' statements as Run This); this does not change that the Club's funds belong to the Club, that the Club is the seller of its memberships and store items, and that refund decisions and the Club's obligations to its members and buyers remain the Club's responsibility.

Refunds are the sole responsibility of the Club. Run This platform fees and card-processing fees are non-refundable: when you refund a member or a buyer, the refunded amount comes out of your Club's funds, and the fees from the original transaction are not returned. If Run This processes refunds or chargebacks for any reason, including payer disputes or governmental orders, we may deduct those amounts from any future payouts or require direct reimbursement within 15 days. Chargebacks and payment disputes on your Club's dues and store orders, including any fixed dispute fees charged by the payment processor, are resolved against your Club's funds. Run This may delay or withhold payouts if refund obligations or financial risks remain unresolved. Run This reserves the right to hold funds as a reserve to cover such liabilities.

Termination

Either party may terminate this Agreement with notice if the other party breaches a material term and fails to fix it within 30 days. Run This may suspend a Club's ability to take money, or remove a Club, at any time for misuse, fraud, or violation of this Agreement.

If this Agreement ends, automatic renewals of your Club's dues stop. Memberships and orders already paid for remain your Club's responsibility. You may request a copy of your Club's dues and order records for up to one year; Run This may delete such data after that period.

Warranties and Liability

Each party warrants they have the authority to enter into this Agreement. Except as expressly stated, Run This offers no warranties and provides the Service "as is."

Run This is not liable for indirect or consequential damages. Our total liability under this Agreement is limited to the lesser of (i) the total processing fees retained by Run This for your Club in the six months preceding the claim, or (ii) $100.

Indemnification

You agree to indemnify and hold Run This harmless from any claims, disputes, or liabilities arising from your Club, its memberships, the items it sells, its activities and events, unauthorized data use, payment issues, taxes, or breach of law.

Miscellaneous

You may not assign this Agreement without written consent. If the Club's ownership on Run This passes to another person, that person must accept this Agreement before the Club can continue to take money.

Neither party will be held liable for delays or failure to perform obligations under this Agreement due to events beyond their reasonable control, including natural disasters, governmental actions, pandemics, internet outages, or acts of war ("Force Majeure"). However, the Club remains responsible for refunding its members and buyers and for resolving payment disputes.

This Agreement is governed by the laws of the State of Tennessee. Any disputes arising under this Agreement will be resolved through binding arbitration in Nashville, TN, the same forum as the Run This Terms of Service and Event Contract, except that (a) either party may bring an individual claim in small-claims court, and (b) either party may seek injunctive or equitable relief for violations of intellectual property rights.

If any provision is found invalid, the remainder shall remain in effect.

Notices must be sent via email or certified mail to the addresses provided by each party. Email notices will be deemed received upon confirmation of transmission; mailed notices upon confirmed delivery.

The provisions of this Agreement related to indemnification, limitations of liability, data rights, and confidentiality shall survive any expiration or termination of this Agreement.

This Agreement is the complete understanding between the Club and Run This about dues and store sales and supersedes prior communications.

You may stop taking money through Run This at any time. However, you remain responsible for pending payments, refunds, chargebacks, or unresolved financial activity related to your Club.

For any questions, concerns, or legal notices, please contact Run This, LLC at info@runthis.run or via mail at our business address listed on our site.