Documents

Where to find it

In your event's dashboard, open Documents under Setup. It's there for races that take sign-ups through Run This, on the website.

Only your race's directors can open these. Documents never show on your event's page or to runners, and a document's photos are stored privately.

Making a document

1. Press New, then Document

   It opens in its own tab, full screen, so you can focus on it. The arrow at the top left goes back to Documents.

2. Name it

   Type over Untitled document at the top. It saves as you type; you'll see Saved in the bar.

3. Pick which race it's for

   Which race is this for? files it under one year's race, or Every year for things you reuse, like a race-day checklist.

New also makes folders. Each row's menu can Open, Rename, Move to a folder, or Delete. Pin at the top of a document keeps it at the top of the list, just under your folders.

Writing and formatting

The toolbar works like Google Docs or Word:

• Text styles (Normal text, Heading 1 to 3), fonts, sizes, bold, italic, underline, strikethrough, superscript and subscript.
• Text color, highlight, alignment, line spacing and indents.
• Bulleted, numbered and check lists. Numbered lists inside numbered lists go 1, a, i.
• Links to web pages, email addresses and phone numbers.
• Insert adds a photo, a live number or table, a callout box, a divider line, a page break or a quote, and opens the header, footer and page numbers.
• Find and replace (⌘F on a Mac, Ctrl+F on Windows), the outline of your headings beside the pages, and a word count.
• Undo and redo: ⌘Z and ⇧⌘Z on a Mac, Ctrl+Z and Ctrl+Y on Windows.

Pages, header and footer

You write on real pages, so what you see is what prints. Page setup in the toolbar sets the paper size (Letter or A4), the margins, and whether the first page leaves off the header and footer, like a cover page.

Click the top or bottom of any page to write a header or footer, with text on the left, center or right. Page numbers go in the header or footer too, reading like 2, Page 2 or Page 2 of 5.

Photos

• Drag a photo from your computer onto the page, paste one, or use Insert, then Photo. JPG, PNG, WebP and GIF photos up to 25 MB work; they shrink as they upload.
• A picture dragged from a web page comes in too when that site allows it. If it doesn't, you'll be asked to save it to your computer first.
• Drag a photo's corner to resize it (it keeps its shape). Click a photo for its bar: Small, Medium or Full width, left, middle or right, and a description that screen readers read aloud.

Tables

Add a table from the toolbar. Tab moves to the next cell, and Tab in the last cell adds a row. While you're in a table, the table bar adds and removes rows and columns, merges cells and colors them. Drag a column's edge to make it wider or narrower.

Live race numbers

Put your race's numbers right in the text, and they keep themselves current: registrations, spots left, shirt sizes, giveaways, volunteers, check-ins and money. Use Insert, then Live number or table, or the Live data button, and click a number to add it where your cursor is, or add a whole table.

Click a live number or table to change it. Counts picks this race or an earlier one, and At this point counts an earlier race only up to the same number of days before its race day. For a table, Beside it shows an earlier race next to this one. Make plain turns it into ordinary text that no longer changes.

Opening a Word file

Press New, then Open a Word, Excel or CSV file, and pick a Word file (.docx). It becomes a new document with its headings, fonts, sizes, colors, highlights, lists and checklists, tables (merged cells and cell colors too), photos, links and page breaks, plus its page size, margins, header, footer and page numbers. Tracked changes come in accepted.

If anything can't come across, like comments, footnotes, charts or pictures in the header, you'll see a note saying so. Word files up to 40 MB open.

• From Google Docs: choose File, Download, Microsoft Word (.docx), then open that file.
• From Pages: choose File, Export To, Word, then open that file.
• An older Word file (.doc): open it in Word and save it as .docx first.

Downloading as Word

The ⋯ menu at the top of a document has Download as Word (.docx). It keeps your formatting, photos, tables, header, footer and page numbers. Live numbers go into the file as they are at that moment.

Working with your co-directors

One director edits a document at a time. While someone else is editing, you'll see their name and their changes as they save. It opens for you when they leave it, or about two minutes after they stop.

Deleting and restoring

Delete moves a document to Recently deleted for every director on your race. Any of you can put it back from there.