Sponsors & sponsor invoices

The Sponsors page

Director dashboard → Sponsors. The page has a settings card, a levels card, your sponsor list, and the sponsor invoices panel, everything in one place. Two settings apply to the whole event:

• Use "Partners" instead of "Sponsors": swaps the word everywhere it appears publicly.
• "Become a sponsor" pitch: a short paragraph shown on your public event page above the sponsor logos, inviting new businesses to get in touch.

Sponsor levels

Levels (Gold, Silver, Presenting, whatever you like) group your sponsors: create and reorder them on the levels card, then assign each sponsor to one. On your event page, each level gets its own centered row of logos, in the same order as your levels card. Each level has three public settings:

• Show on the event page: turn it off to track a level (in-kind donors, for example) without showing any of its sponsors publicly.
• Logo size: Large, Medium, or Small. Give your top level Large logos so those sponsors stand out. Every logo in a row sits in the same size tile, so the row looks even.
• Show the level name: puts the level name (like "Presenting Sponsor") as a heading above that row. Off by default, so you choose which names athletes see.

Sponsors without a level show last, in a Medium row with no heading. Commitment status and internal descriptions never appear publicly.

Adding a sponsor

Logo

Any aspect ratio works, and transparent PNGs stay transparent.

Logo background

Pick the backdrop the logo sits on (white, black, or transparent) with a live preview of each. Handy for transparent logos that vanish on the wrong background.

Website

The sponsor's site. Just the domain is fine. Public clicks are tagged so the sponsor can see in their own analytics that the traffic came from Run This.

Level

Optional. Sets which row the logo appears in on your event page, and how big it is.

Contact name & email

Used for invoicing, the invoice bills to this contact.

Visibility

Each sponsor can be shown on or hidden from the public event page, so a sponsor you're still negotiating with can sit in your list unseen. The event page only ever gets a shown sponsor's name, logo, website and level: hidden sponsors, contact details, notes, commitment status and the paid flag stay visible only to you and your co-directors.

Commitment status

Not committed / tentatively committed / committed, plus a paid flag, your internal pipeline tracker.

Where sponsors appear

• Your event page: centered rows of logo tiles, one row per level (with your "become a sponsor" pitch above them), each linking to the sponsor's site. Hidden sponsors and hidden levels stay off the page.
• Your emails: the email builder has a Sponsors block that pulls this same list live, so a sponsor added after you designed the email still lands in the next send. See emails.

Sponsor invoices

The invoices panel sits below your sponsor list. An invoice moves through four statuses: draft → sent → paid, with void for deals that fall through (a voided invoice's pay link stops accepting payment). Unpaid invoices can be edited, voided, or deleted; a paid invoice can't be deleted, so the audit trail survives.

1. Create the invoice

   New invoice → pick the sponsor, set the amount and due date, and add optional details that appear on the invoice. Two checkboxes can auto-update the sponsor when it's paid: mark them committed, and mark them paid.

2. Send it

   Send Now emails the invoice to the sponsor for you, the amount, the due date, your details note, and a button that opens the payment page. The dialog shows the exact address it will go to. Prefer to send it yourself? Copy the payment link into your own email or a text, then use Mark as sent to move the invoice along without sending anything from Run This.

3. The sponsor pays: or you record the payment

   Anyone with the link can pay online by card through secure checkout. Payments that arrive another way (check, cash, bank transfer) get recorded with Mark paid instead.

Paying online, and fees

The invoice page shows the amount, due date, and details, with a card-payment flow underneath. Sponsor payments carry the platform's donation rate, the lowest fee on the platform (see pricing), and the sponsor chooses who bears it: a "pay the transaction fees" checkbox adds the fees on top so your event receives the full invoice amount; left unchecked, the sponsor pays the face amount and your event receives it minus the fees.

Recording an offline payment with Mark paid carries no fees at all, the money never touched the platform. You pick the method (check, cash, bank transfer, card terminal, other), the amount actually received, and an optional reference like a check number.

Either way, a paid invoice lands in your books: it shows on the Finance payments table, and the sponsor's flags update per the checkboxes you set on the invoice.

Sponsors and your fundraising goal

Sponsor payments are tracked as revenue, separate from donor donations. If sponsorships are part of your public fundraising goal, turn on "Count sponsor payments in the total" on your Fundraiser page (off by default). Paid sponsor invoices are then added to the public "amount raised." See setting up a fundraiser.

Sponsors across editions

Sponsors and invoices are scoped per edition. When you renew, the renew form lets you carry sponsors forward; you can also browse a past edition from the picker on the Sponsors page and pull an old sponsor into this year, their name, logo, and contact copy over, and their commitment starts fresh as a new prospect.